HRTrace - HR and Payroll at your fingertip!

Privacy Policy

HRTrace has created this privacy policy in order to demonstrate our commitment to your privacy and protection of personal information that we collect and process. The following discloses our information gathering and dissemination practices for HRTrace and its affiliates and subsidiaries. Please note that information collected via access to the HRTrace’s web sites will also be governed by this policy, but due to the consumer-facing nature of websites, those privacy policies should not be deemed to represent the compressive privacy and protection requirements set forth below. We encourage you to read and become familiar with all applicable HRTrace privacy policies.

Personal data collection

HRTrace defines Personal Data as any information relating to an identified or identifiable natural person, and an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. HRTrace collects data and Personal Data in two places, the website ( and our input clients (Mac, Windows, Linux, Android, and iOS).

Payment information - If you have selected a HRTrace plan, we will collect your credit card number which will be transmitted via SSL encryption to our merchant provider.

Information collected during signup - Name, email, company size, password, phone (optional), and Skype handle (optional).

You can optionally upload a photo.

Information collected during setup– Organization name, team size, currency, logo (optional), preferred settings, team member’s email and role.

Some of this information can be reviewed and edited on the Account page of Our Website.

Automatic Data Collection:

As you navigate and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:

Details of your visits to our Website, including traffic data, location data, and other data and the resources that you access and use on the Website.

Information about your computer and internet connection, including your IP address, operating system, and browser type.

The information we collect automatically helps us to improve our Website and to deliver a better and more personalized service. Input Devices:

Information collected by our desktop applications (Mac, Windows and Linux):

Screenshots, applications currently being worked on, web URLs visited, time you are active, the operating system you are using, whether or not you have an input device such as a monitor, whether your mouse is actively moving or not, the names of projects or tasks being worked on, the amount of time worked on those tasks, the browser version you are using, and whether your keyboard is being typed on. Note: HRTrace is not a key logging program. It does not know what you are typing; rather, HRTrace merely records whether your keyboard is active or inactive.

Additionally, your screenshots are obfuscated on Amazon's servers.

Information collected by the HRTrace mobile app (iOS and Android):

HRTrace uses the GPS device on your phone to store its location and display this on a map at and your mobile device. This data is only collected if the mobile app is being used.

This Privacy Policy also applies to information that you provide to us in email, text, and other messages. HRTrace will provide you with the choice and means for limiting the use and disclosure of your personal information before the HRTrace uses or discloses the information for a purpose other than for which it was originally collected.

How HRTrace collects personal data

HRTrace may use any number of tools to collect information about you, your computer access points, and the web browser that you use to connect to our Web sites. HRTrace may also collect additional information from your web browser each time you visit one of our Web sites. We may collect information about the pages that you visit and the time spent on each web page or area of the Web sites, the promotions or advertisements that you click on, and other actions that you take while using our Web sites. This information may include your Internet Protocol ("IP") address, the type of browser, the time that your browser was used to access our Web sites, and the referring web site’s address.

Your rights and choice

HRTrace has instituted policies that address the rights of the Data Subject, including, transparency, information and access to Personal Data, retention, rectification and erasure, and restriction on processing and portability.

HRTrace will offer you the opportunity to choose (opt out) whether their Personal Data is: (1) to be disclosed to a third party; or (2) to be used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. For sensitive personal information, the HRTrace will give individuals the opportunity or explicitly (opt in) consent to the disclosure of the information for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. HRTrace shall treat sensitive personal information received from an individual the same as the individual would treat and identify it as sensitive personal information.

Our use and disclosure of your personal data

If you use HRTrace in your capacity as an employee, your employer has direct access to your data. If you are an independent contractor, the person or entity with whom you contract has direct access to your data. In addition, HRTrace employees may have access to your data for testing or the general improvement of our software, to notify you about changes to our Website or any products or services we offer or provide through it, or to fulfill the purpose for which you provided it. HRTrace may share your personal information with the Internet Service Providers as appropriate. We do not share personally identifiable information with outside third parties without your consent, except to the extent necessary to complete your request for products and services offered through the HRTrace Web sites. HRTrace may use your personal information to contact you via mail, email, or telephone in order to give you updates about HRTrace’s special events, new services, current information regarding our products, or other promotions that may be of interest to you. If you are a business or organization that has scheduled a conference, event, or meeting at one of our facilities, we may also share your personal information with our event organizers. We also use return e-mail addresses to answer the email we receive from you. Your e-mail address will not be used for any other purpose or shared with outside third parties for their direct marketing purposes. We may also use your IP address to help protect HRTrace and our Internet Service Providers from fraud.

How you may access and change the information that HRTrace collects

The first time that you provide us with registration information through our Web site, you may be offered the opportunity to subscribe to and receive additional information about our services. After your first use, you can change your initial choices by contacting customer service e-mail at Each commercial e-mail that we send to you will offer you the opportunity to opt-out of continuing to receive such messages. HRTrace will continue to adhere to the principles stated in this privacy policy and in applicable laws in connection with any personal information. HRTrace will endeavor to preserve the integrity, confidentiality, and security of personal information and afford such personal information an adequate level of protection.

Data integrity

HRTrace will only process Personal Data in a way that is compatible with and relevant for the purpose for which it was collected or authorized by you. To the extent necessary for those purposes, HRTrace will take reasonable steps to ensure that Personal Data is accurate, complete, current and reliable for its intended use.


HRTrace uses a self-assessment approach to assure compliance with this privacy policy and periodically verifies that the policy is accurate, comprehensive for the information intended to be covered, prominently displayed, completely implemented and accessible and in conformity with the EU privacy principles. We encourage interested persons to raise any concerns using the contact information provided and we will investigate and attempt to resolve any complaints or disputes regarding the use and disclosure of Personal Data in accordance with the principles. If a complaint or dispute cannot be resolved through our internal process, we agree to dispute resolution using (an independent resourced mechanism) as a third party resolution provider.

General information and privacy support contact

HRTrace may update this privacy policy from time to time, and you should take the time to review it each time that you visit one of our Web sites. HRTrace is committed to protecting your personal privacy. If you have questions or comments about our efforts to protect your personal privacy, or if you require additional information about HRTrace’s privacy commitment, please contact us

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